Manager, Event Management

BRITISH UNIVERSITY VIETNAM (BUV)

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and other UK universities. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor and is also recognised with a University-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

• Offering accredited British and international higher education and training in Vietnam.
• Providing 5-star university campuses, learning spaces, and services.
• Including a Personal and Social Growth (PSG) Program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for both undergraduate and postgraduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

Students study at BUV’s award winning campus in the Ecopark township near Hanoi. With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

POSITION PURPOSE

The Event Manager is responsible for leading the strategic planning, management, and execution of all marketing and university events. This role will ensure the successful delivery of high-quality, impactful event experiences that support the university’s strategic objectives, brand image, lead-generation targets, and departmental needs. The manager will oversee a team of event staff, fostering an environment of collaboration, precision, and excellence.

AREAS OF RESPONSIBILITY

Data-Driven Event Strategy & Execution:

• Oversee the strategic planning, coordination, and successful execution of all university-wide events, lead-generation activities, and ambassador programmes.
• Develop and manage comprehensive event plans, from concept to completion, defining KPIs and tracking ROI to inform future strategy, with a focus on lead generation for admissions.
• Manage all aspects of event logistics, including budget management, vendor negotiation, on-site coordination, and post-event analysis and reporting.

Stakeholder Collaboration & Risk Management:

• Collaborate closely with all related departments to ensure event content and objectives align with university-wide goals.
• Develop and implement comprehensive risk management plans for all events to ensure the safety of participants and staff.

Branded Merchandise & Collateral Management:

• Collaborate with Creative Services in managing university branded merchandise and marketing collateral, including sourcing, production, inventory management, and distribution.

Team Leadership & Operational Management:

• Lead, mentor, and develop a high-performing Events team, fostering a collaborative and results-oriented culture.
• Set clear objectives, provide regular feedback, and support the professional growth of team members (e.g., Event Officers).
• Manage the Events budget, ensuring effective allocation of resources and adherence to financial guidelines.
• Manage relationships with external vendors, agencies, and suppliers, ensuring optimal service delivery and value for money

POSITION SPECIFICATIONS

COMPETENCIES (knowledge, skills, and abilities)

Essential

• Bachelor’s degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• A minimum of 5-6 years of progressive experience in event management, with a strong portfolio showcasing successful delivery of various scales of events.
• At least 3 years of experience in a leadership or managerial role, directly managing and developing an events team.
• Demonstrable experience in:
  • End-to-end event planning and management for both small and large-scale events.
  • Budget management and vendor negotiation.
• Strong project management, organisational, and prioritisation skills.
• Proficiency in using CRM systems (e.g., Salesforce, HubSpot) for lead capture and tracking.
• Data analysis and reporting skills

Desirable

• Master’s degree or relevant professional certifications.
• Experience working within the international higher education sector.

COMPETENCIES (behavioural)

Essential

• Strategic Orientation & Leadership
• Creative Thinking & Innovation
• Effective Communication & Interpersonal Skills
• Managing & Developing People
• Planning & Organising
• Problem Solving & Decision Making
• Collaboration & Teamwork
• Creativity & Attention to Detail
• Results Driven
• Stakeholder Management

Desirable

• Adaptability & Resilience
• Creative Thinking & Innovation

BENEFITS

• Highly competitive salary package (plus benefits) for Vietnamese and expatriate candidates depending on qualifications/experience;
• 13th month Tet bonus (Vietnamese candidates);
• Annual cost of living adjustment;
• Annual salary increases and bonuses based on performance;
• Recognition & awards programmes;
• 20 days annual leave, plus Xmas closure, public holidays and 5 days paid sick leave;
• Healthcare plan (Private accident, medical, and dental insurance, including annual health checks);
• Education support for staff, spouse and children;
• Relocation allowance to cover visa/flights/initial days accommodation
• Support and assistance in work permit and visa application together with relocation to and settling into living and working in Vietnam;
• Transportation support;
• Business travel insurance;
• Various staff events throughout the year (outings, year-end party, sports activities and other events);
• Onsite fitness and sports centre;
• Opportunity to work within a professional and multicultural environment.

Interested candidates should prepare an up-to-date CV and application letter indicating for which position you are applying. Please then select SUBMIT YOUR CV button on our JOBS AT BUV webpage or email to hr@buv.edu.vn. We will invite short-listed candidates for interviews. Recruitment will remain open until the position is filled.

EQUAL OPPORTUNITIES AND DIGNITY AT WORK POLICY

All staff are expected to understand and enact the University’s commitment to ensuring equality and diversity in all activities. This commitment is enshrined in the BUV mission statement and our core values.

Every member of staff has a responsibility to ensure colleagues are treated with dignity and respect. The University is committed to creating a work environment for all staff that is free from harassment, intimidation and any other forms of bullying at work, where everyone is treated with dignity, respect and professional courtesy.

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