Officer, Course Office (Temp)

BRITISH UNIVERSITY VIETNAM (BUV)

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and other UK universities. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor and is also recognised with a University-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

• Offering accredited British and international higher education and training in Vietnam.
• Providing 5-star university campuses, learning spaces, and services.
• Including a Personal and Social Growth (PSG) Program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for both undergraduate and postgraduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

Students study at BUV’s award winning campus in the Ecopark township near Hanoi. With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

POSITION PURPOSE 

The Course Officer plays an important role in supporting the effective delivery and administration of academic programmes. This position is responsible for maintaining accurate programme documentation, coordinating the publication of key academic materials, and facilitating academic support for exchange and mobility students. The role contributes directly to the quality of student experience and academic operations through reliable, timely, and well-organised administrative services. 

 AREAS OF RESPONSIBILITY  

• Maintain accurate and up-to-date academic documentation for all programmes, including Programme Specifications, Module Descriptors, and semesterly Module Lists, to support curriculum management and academic operations. 

• Maintain the institutional records of module offerings and module descriptors, ensuring accuracy, version control, and accessibility for academic staff and relevant stakeholders. 

• Coordinate the timely preparation, publication, and revision of key student-facing materials such as Programme Handbooks, Student Handbooks, and Pre-Arrival Handbooks, ensuring information is current, accurate, and aligned with programme delivery. 

• Facilitate student exchange and mobility processes by working closely with the International Office and relevant departments to ensure inbound and outbound students receive timely and appropriate academic guidance and support. 

• Collaborate with internal departments and academic schools to ensure smooth communication and the alignment of academic information across systems and documentation. 

• Provide administrative support for academic events, academic activites and reporting as required. 

• Participate in cross-functional projects and meetings to support institutional academic goals. 

• Undertake other responsibilities and tasks as assigned by the Line Manager in line with the scope and level of the role. 

 POSITION SPECIFICATIONS 

COMPETENCIES (knowledge, skills, and abilities) 

Essential   

• Bachelor’s degree preferably in Business Administration, Finance and Accounting, or Foreign Languages 

• At least three year experience in the same position in a university or similar institutions environment is an advantage 

• Excellent written and verbal communication skills, both in English and Vietnamese 

• Excellent computer skills – MS office applications (Word, Excel, PowerPoint, Outlook, Database) 

Desirable  

• Masters degree  

• Extensive experience in the area of administration from an international education institution in Vietnam or overseas. 

 COMPETENCIES  (behavioural)  

Essential  

• Pro-active and Initiative 

• Careful, eyes for details 

• Effective Communication 

• Planning & Organising 

• Adaptable and Responsible 

• Customer & service orientation 

• Good team player 

Desirable  

• Relationship building & networking 

• Creative thinking & innovation 

BENEFITS

• Highly competitive salary package
• Annual leave, plus Xmas closure, public holidays
• Various staff events throughout the year (outings, year-end party, sports activities and other events);
• Onsite fitness and sports centre;
• Opportunity to work within a professional and multicultural environment.

Interested candidates should prepare an up-to-date CV and application letter indicating for which position you are applying. Please then select SUBMIT YOUR CV button on our JOBS AT BUV webpage or email to hr@buv.edu.vn. We will invite short-listed candidates for interviews. Recruitment will remain open until the position is filled.

EQUAL OPPORTUNITIES AND DIGNITY AT WORK POLICY

All staff are expected to understand and enact the University’s commitment to ensuring equality and diversity in all activities. This commitment is enshrined in the BUV mission statement and our core values.

Every member of staff has a responsibility to ensure colleagues are treated with dignity and respect. The University is committed to creating a work environment for all staff that is free from harassment, intimidation and any other forms of bullying at work, where everyone is treated with dignity, respect and professional courtesy.

Submit Your CV